I have a habit of sending a thank you letter for meeting after any meeting I attend. People often tell me it is not serious and out of contest but I believe a thank you letter for meeting is necessary for any decent business man.
In this article I will describe the benefits of a good thank you letter for meeting and the components it should include.
I am taking any meeting seriously. I make sure all the important people accept the meeting invitation and prepare a good agenda for the meeting. I don’t do it to get a thank you letter for meeting. I do it in order to have a fruitful meeting with good decisions.
After this kind of effort the best thing is to get a thank you letter for meeting.
How many times have you conducted a meeting with out getting a feedback? A thank you letter meeting gives you the best feedback you can get.
So let me answer the most important questions about thank you letter for meeting:
When to send the thank you letter for a meeting?
The best time to send the thank you letter for meeting is on the beginning of the first week after the meeting. Sending it right after the meeting will seem too faked and sending the thank you letter for meeting after a long period will not be relevant. Sending it in the beginning of the week will show that you have thought about it during the weekend and decided that it worth a thank you letter for meeting.
Who should you address the thank you letter for meeting?
You should address the letter to the meeting conductor directly and to the information of all the meeting attendees and other interested parties. Remember, you write a thank you letter for meeting so that all the interested parties will read it.
What should be on a thank you letter for meeting?
You should start the letter by thanking the meeting conductor for the meeting with not more than two sentences. The thank you letter for meeting should include afterworlds a brief description of the benefits you got from the meeting. Then, you may add a personal compliment for the meeting conductor for his meeting preparation and management. If there are remarks or points of improvement I usually add them briefly in the end of the thank you letter for meeting.
Of course, A thank you letter for meeting is good only for good meetings. Do not send thank you letter for a meeting that doesn’t deserve it.
Use this tool in your career as leverage to a better career – honor one who conducts a good meeting with a good thank you letter for meeting.